Case Studies

Inventory & GR/IR Reconciliation for a Logistics Major

  • Industry: Logistics & Supply Chain
  • Service Pillar: Data & AI and Reconciliation

Executive Summary

A global logistics enterprise faced persistent discrepancies between its Purchase Orders (PO), Goods Receipts (GR), and Invoices (IR), leading to month-end reconciliation delays and write-offs. Mindmap Technologies implemented an intelligent reconciliation solution that automated GR/IR matching, reduced manual intervention, and improved financial close accuracy.

 

Problem Overview

  • Frequent mismatches between PO, GR, and IR records
  • Manual effort required for validation and posting adjustments
  • No clear visibility into open items impacting month-end closure
  • High operational cost and error-prone data entry process

Our Solution

  • Frequent mismatches between PO, GR, and IR records
  • Manual effort required for validation and posting adjustments
  • Automated posting of clean reconciled items directly into ERP system
  • Designed dashboards for open item monitoring and break trend analysis

Technologies Used

SAP, Python, PostgreSQL, Power BI, Airflow, Docker

Key Outcomes

01

70% reduction in month-end reconciliation time

02

22% reduction in financial write-offs due to improved accuracy

03

End-to-end visibility into GR/IR lifecycle through real-time dashboards

04

Improved supplier payment timeliness and audit compliance